Administrative Assistant
4.
1 Columbus, OH Columbus, OH Full-time Full-time $20.
53 - $27.
36 an hour $20.
53 - $27.
36 an hour 1 hour ago 1 hour ago 1 hour ago Position Overview Working in support of the Wexner Medical Center & Health Sciences Advancement Team, the Administrative Assistant is responsible for providing professional front-line administrative support for multiple senior leaders; proactively reviews, coordinates, maintains and prioritizes complex schedules and visits; proactively plans for meeting needs including agendas, briefings, and other written materials; arranges and coordinates travel plans, including mileage; submits reimbursements and other financial paperwork, including requisitions authorizations; screens and handles sensitive or complex inquiries; interfaces with a variety of people including major donors, volunteers, university leadership, faculty, staff, and general public; creates and maintains reports and records; types technical and/or confidential materials; records and transcribes minutes; maintains and safeguards donor contribution records of a highly confidential nature.
The Administrative Assistant is expected to be able to effectively manage multiple priorities and competing time demands and provide exceptional customer service.
A person who thrives on being part of a team and works in a fast-paced, strategic environment will excel in this role.
The Administrative Assistant is expected to be a self-starter, have excellent organizational skills, interpersonal skills, written and verbal communication skills, and the ability to work as a part of a team in a fast-paced, strategic environment.
All members of Advancement are part of creating an inclusive culture that inspires and exceptionally diverse and talented team and are measured on their adherence to the following core competencies:
Leadership, Continuous Improvement, teamwork and Collaboration, and Communication/Interpersonal Effectiveness.
About the Wexner Medical Center One of the nation's leading academic health centers, The Ohio State University Wexner Medical Center offers health care services in virtually every specialty and subspecialty in medicine.
Thousands of patients come to us each month for treatments and services they can't find anywhere else.
Our clinical areas of distinctiveness are Cancer, Heart, Neurology, Transplantation, Diabetes, Musculoskeletal, Digestive Diseases and Critical Care.
At Ohio State Wexner Medical Center, we're driving breakthrough health care solutions to improve people's lives.
Duties and Responsibilities 60% Provides daily administrative support to multiple senior leaders of the Wexner Medical Center & Health Sciences Advancement Team; collaborates to understand philosophical approach and priorities; screens and handles incoming phone calls, email and correspondences; reviews, coordinates and maintains schedule of activities and calendar including all meetings, conferences, luncheons and other appointments; manages and processes confidential and sensitive correspondence; reviews and prioritizes incoming electronic and written mail; records, transcribes minutes and distributes appropriately; organizes and prepares agendas and itineraries; develops power point presentations; coordinates materials for briefings; anticipates, researches, and prepares materials for internal and external meetings; maintains and safeguards donor contribution records of a highly confidential nature; arranges and coordinates all travel plans including complex donor-centered activities and travel; prepares special reports relative to various phases of the Medical Center Development activities and programs.
30% Researches and resolves issues and problems; assesses inquiries and concerns directed to the AVP's determining course of action and delegating to appropriate person to manage; uses substantial judgement and independent decision making; responds to routine inquiries from donors and staff; serves as liaison to key university and medical center officials; provides information to major donors, high-level volunteers, university and medical center officials and administrators, faculty, staff, visitors and general public; prepares and submits reimbursement of expenses; Conveys directives and sensitive information as appropriate; Collects, compiles, analyzes, develops and summarizes statistical data and reports.
10% - Miscellaneous Completes special projects and performs other duties as assigned.
Required Qualifications High School diploma or GED 2 years of relevant administrative experience Proven experience with MS Office suite Desired Qualifications (We are dedicated to building a diverse and inclusive workplace and encourage you to apply even if your experience does not align perfectly) One (1) year experience working in an academic medical center with knowledge of university and/or Medical Center organization and procedures Progressively responsible administrative or customer service experience One (1) year of Microsoft Office experience, with emphasis on Outlook, Word, and Excel Previous experience working in an Advancement setting Previous experience using Workday Previous experience with managing electronic calendars and scheduling for Senior Leaders The Office of Advancement is committed to providing tools and resources for you to learn our business, proprietary databases, university-specific processes, and advancement practices.
Commitment to Inclusion The Office of Advancement is committed to active allyship in addressing and dismantling the inequities created by systemic racism and implicit, long-held bias.
We pledge to act with kindness, respect, and integrity at all times; trust ourselves and our colleagues and empower their whole identities; and hear and see our colleagues' ideas, voices, and perspectives, acknowledging that we are better together.
You Need to Know Aside from the unparalleled benefits of working for The Ohio State University and working in the diverse, smart, enjoyable, and growing city of Columbus, Ohio, this opportunity will provide exceptional rewards that arise from working for an institution doing worldwide life-changing teaching and research.
Learn more here:
https:
//hr.
osu.
edu/careers/.
In accordance with the Disaster Preparedness and University State of Emergency Policy 6.
17 this position has been designated as a standby position.
To learn more about the Office of Advancement, please visit advancement.
osu.
edu.
The pay range for this job profile is $20.
53 - $27.
36 per hour (min - mid).
The offer for this position will fall within this range based on internal equity, unit's available budget, and the candidate's qualifications.
Hourly range:
$20.
53 - $27.
36 per hour Function:
Business Planning and Operations Sub-function:
Administrative Assistance Career Band:
Individual Contributor - Technical Career Level:
T3 Regular 40 First Shift.
Estimated Salary: $20 to $28 per hour based on qualifications.
1 Columbus, OH Columbus, OH Full-time Full-time $20.
53 - $27.
36 an hour $20.
53 - $27.
36 an hour 1 hour ago 1 hour ago 1 hour ago Position Overview Working in support of the Wexner Medical Center & Health Sciences Advancement Team, the Administrative Assistant is responsible for providing professional front-line administrative support for multiple senior leaders; proactively reviews, coordinates, maintains and prioritizes complex schedules and visits; proactively plans for meeting needs including agendas, briefings, and other written materials; arranges and coordinates travel plans, including mileage; submits reimbursements and other financial paperwork, including requisitions authorizations; screens and handles sensitive or complex inquiries; interfaces with a variety of people including major donors, volunteers, university leadership, faculty, staff, and general public; creates and maintains reports and records; types technical and/or confidential materials; records and transcribes minutes; maintains and safeguards donor contribution records of a highly confidential nature.
The Administrative Assistant is expected to be able to effectively manage multiple priorities and competing time demands and provide exceptional customer service.
A person who thrives on being part of a team and works in a fast-paced, strategic environment will excel in this role.
The Administrative Assistant is expected to be a self-starter, have excellent organizational skills, interpersonal skills, written and verbal communication skills, and the ability to work as a part of a team in a fast-paced, strategic environment.
All members of Advancement are part of creating an inclusive culture that inspires and exceptionally diverse and talented team and are measured on their adherence to the following core competencies:
Leadership, Continuous Improvement, teamwork and Collaboration, and Communication/Interpersonal Effectiveness.
About the Wexner Medical Center One of the nation's leading academic health centers, The Ohio State University Wexner Medical Center offers health care services in virtually every specialty and subspecialty in medicine.
Thousands of patients come to us each month for treatments and services they can't find anywhere else.
Our clinical areas of distinctiveness are Cancer, Heart, Neurology, Transplantation, Diabetes, Musculoskeletal, Digestive Diseases and Critical Care.
At Ohio State Wexner Medical Center, we're driving breakthrough health care solutions to improve people's lives.
Duties and Responsibilities 60% Provides daily administrative support to multiple senior leaders of the Wexner Medical Center & Health Sciences Advancement Team; collaborates to understand philosophical approach and priorities; screens and handles incoming phone calls, email and correspondences; reviews, coordinates and maintains schedule of activities and calendar including all meetings, conferences, luncheons and other appointments; manages and processes confidential and sensitive correspondence; reviews and prioritizes incoming electronic and written mail; records, transcribes minutes and distributes appropriately; organizes and prepares agendas and itineraries; develops power point presentations; coordinates materials for briefings; anticipates, researches, and prepares materials for internal and external meetings; maintains and safeguards donor contribution records of a highly confidential nature; arranges and coordinates all travel plans including complex donor-centered activities and travel; prepares special reports relative to various phases of the Medical Center Development activities and programs.
30% Researches and resolves issues and problems; assesses inquiries and concerns directed to the AVP's determining course of action and delegating to appropriate person to manage; uses substantial judgement and independent decision making; responds to routine inquiries from donors and staff; serves as liaison to key university and medical center officials; provides information to major donors, high-level volunteers, university and medical center officials and administrators, faculty, staff, visitors and general public; prepares and submits reimbursement of expenses; Conveys directives and sensitive information as appropriate; Collects, compiles, analyzes, develops and summarizes statistical data and reports.
10% - Miscellaneous Completes special projects and performs other duties as assigned.
Required Qualifications High School diploma or GED 2 years of relevant administrative experience Proven experience with MS Office suite Desired Qualifications (We are dedicated to building a diverse and inclusive workplace and encourage you to apply even if your experience does not align perfectly) One (1) year experience working in an academic medical center with knowledge of university and/or Medical Center organization and procedures Progressively responsible administrative or customer service experience One (1) year of Microsoft Office experience, with emphasis on Outlook, Word, and Excel Previous experience working in an Advancement setting Previous experience using Workday Previous experience with managing electronic calendars and scheduling for Senior Leaders The Office of Advancement is committed to providing tools and resources for you to learn our business, proprietary databases, university-specific processes, and advancement practices.
Commitment to Inclusion The Office of Advancement is committed to active allyship in addressing and dismantling the inequities created by systemic racism and implicit, long-held bias.
We pledge to act with kindness, respect, and integrity at all times; trust ourselves and our colleagues and empower their whole identities; and hear and see our colleagues' ideas, voices, and perspectives, acknowledging that we are better together.
You Need to Know Aside from the unparalleled benefits of working for The Ohio State University and working in the diverse, smart, enjoyable, and growing city of Columbus, Ohio, this opportunity will provide exceptional rewards that arise from working for an institution doing worldwide life-changing teaching and research.
Learn more here:
https:
//hr.
osu.
edu/careers/.
In accordance with the Disaster Preparedness and University State of Emergency Policy 6.
17 this position has been designated as a standby position.
To learn more about the Office of Advancement, please visit advancement.
osu.
edu.
The pay range for this job profile is $20.
53 - $27.
36 per hour (min - mid).
The offer for this position will fall within this range based on internal equity, unit's available budget, and the candidate's qualifications.
Hourly range:
$20.
53 - $27.
36 per hour Function:
Business Planning and Operations Sub-function:
Administrative Assistance Career Band:
Individual Contributor - Technical Career Level:
T3 Regular 40 First Shift.
Estimated Salary: $20 to $28 per hour based on qualifications.
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