Docketing Technician (Office Automation)
Incumbent will be responsible for the following duties:
Serving as a source of procedural, systemic and substantive information on all aspects of docketing Receiving and reviewing incoming case files and documenting to determine the nature of the USAOs interest and cause of action Inputting information into databases and systems, and updating records to record status changes in all items docketed, and ensuring complete and accurate docketing throughout entire lifecycle of case Recognizing data elements that are missing, and providing missing data as necessary, ensuring correction of docketing inaccuracies or errors. Determining incoming cases or legal actions requiring special handling, i.e., civil cause of action, criminal program category or civil disposition and making appropriate referral prior to coding and data entry Recommending revisions of office procedures to improve the docketing functions Conducting a periodic case certification process Preparing records for shipment to the Federal Records Center. Position requires lifting boxes of closed cases (weighing under 40 pounds) to be filed, delivered and picked up. Generating docketing reports at the request of management and/or support staff. Interacting and communicating as needed with AUSAs, support staff, and court personnel. Responsibilities will increase and assignments will become more complex as your training and experience progress. GS-5:
To be eligible at the GS-5 level, you must have:
at least one year of specialized experience equivalent to the GS-4 level; or four years of education above the high school level; or a combination of both specialized experience and education as explained below. Specialized experience is defined as experience reviewing documents with legal implications for accuracy and completeness (e.g., court documents, real estate documents, contracts, insurance or benefits claims, mortgage or loan applications, tax forms, or other types of legal documents); typing and formatting correspondence and forms; maintaining file systems; and obtaining needed information from files or general reference sources. Combining Education and
Experience:
Successfully completed post-high school education may be used to meet the total one year of specialized experience requirement equivalent to the GS-4 grade level. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. GS-6:
To be eligible at the GS-6 level, you must have at least one year of specialized experience equivalent to the GS-5 level. Specialized experience is defined as experience reviewing legal documents such as complaints, motions, orders, answers, pleadings, subpoenas, and libels for completeness of factual information; inputting information into databases and systems and updating records; researching a variety of legal sources to obtain and/or verify information; and using automated software to produce legal related reports, documents, correspondence and related materials. GS-7:
To be eligible at the GS-7 level, you must have at least one year of specialized experience equivalent to the GS-6 level. Specialized experience is defined as experience inputting information into databases and systems and updating records; developing and maintaining automated case records from initial referral to final disposition and case file closure; researching case files and legal reference material for missing information; extracting data from automated systems for litigation and case management purposes; preparing closed case files for shipment to the records center; and responding to inquiries on case status. To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.) Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if:
1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at:
http:
//www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if:
1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http:
//www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Serving as a source of procedural, systemic and substantive information on all aspects of docketing Receiving and reviewing incoming case files and documenting to determine the nature of the USAOs interest and cause of action Inputting information into databases and systems, and updating records to record status changes in all items docketed, and ensuring complete and accurate docketing throughout entire lifecycle of case Recognizing data elements that are missing, and providing missing data as necessary, ensuring correction of docketing inaccuracies or errors. Determining incoming cases or legal actions requiring special handling, i.e., civil cause of action, criminal program category or civil disposition and making appropriate referral prior to coding and data entry Recommending revisions of office procedures to improve the docketing functions Conducting a periodic case certification process Preparing records for shipment to the Federal Records Center. Position requires lifting boxes of closed cases (weighing under 40 pounds) to be filed, delivered and picked up. Generating docketing reports at the request of management and/or support staff. Interacting and communicating as needed with AUSAs, support staff, and court personnel. Responsibilities will increase and assignments will become more complex as your training and experience progress. GS-5:
To be eligible at the GS-5 level, you must have:
at least one year of specialized experience equivalent to the GS-4 level; or four years of education above the high school level; or a combination of both specialized experience and education as explained below. Specialized experience is defined as experience reviewing documents with legal implications for accuracy and completeness (e.g., court documents, real estate documents, contracts, insurance or benefits claims, mortgage or loan applications, tax forms, or other types of legal documents); typing and formatting correspondence and forms; maintaining file systems; and obtaining needed information from files or general reference sources. Combining Education and
Experience:
Successfully completed post-high school education may be used to meet the total one year of specialized experience requirement equivalent to the GS-4 grade level. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. GS-6:
To be eligible at the GS-6 level, you must have at least one year of specialized experience equivalent to the GS-5 level. Specialized experience is defined as experience reviewing legal documents such as complaints, motions, orders, answers, pleadings, subpoenas, and libels for completeness of factual information; inputting information into databases and systems and updating records; researching a variety of legal sources to obtain and/or verify information; and using automated software to produce legal related reports, documents, correspondence and related materials. GS-7:
To be eligible at the GS-7 level, you must have at least one year of specialized experience equivalent to the GS-6 level. Specialized experience is defined as experience inputting information into databases and systems and updating records; developing and maintaining automated case records from initial referral to final disposition and case file closure; researching case files and legal reference material for missing information; extracting data from automated systems for litigation and case management purposes; preparing closed case files for shipment to the records center; and responding to inquiries on case status. To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.) Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if:
1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at:
http:
//www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if:
1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http:
//www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
- Department:
0303 Miscellaneous Clerk And Assistant - Salary Range:
$36,142 to $58,195 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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